Industry sector:

Organic farm: Motor and travel expenses

Motor expenses

Enter in your cash flow forecast the cost of running any business vehicles. This includes delivery vehicles and farm vehicles such as tractors and fork lifts. (Don't include the cost of the vehicle itself - that goes under 'Capital expenditure'.)

Running costs include:

  • the cost of fuel used for delivery purposes. It may be that you will need to make a substantial number of deliveries of your produce to various customers, for example if you offer a box scheme or make trade sales to a number of local retailers. Try to make an estimate of the likely cost of this
  • the cost of fuel used by farm vehicles and equipment
  • servicing and repairs
  • replacement tyres, exhausts and so on
  • road tax. You will need a current vehicle excise duty licence (road tax) for any delivery vehicles - farm vehicles will need this too but you will not have to pay for it

Travel expenses

Travel expenses include all the other expenses incurred on business travel which is not made by car. These might include:

  • public transport
  • hotel expenses
  • subsistence

For example you might travel by train to visit a major customer or agricultural show and stay overnight.

Some of these costs, such as fuel, you will incur every month. Others, such as road tax, you can pay annually, every six months, or in monthly instalments (by direct debit). Enter your estimate of motor and travel expenses in the months when you expect to pay them.