Industry sector: Business services

Waste collection: Motor and travel expenses


Motor expenses

Enter in your cash flow forecast the cost of running any business vehicles. Don't include the cost of the vehicle itself - include that under 'Capital expenditure'.

Running costs include:

  • the cost of fuel used for business purposes. Think about the area that you will collect waste from and try to make an estimate of what your mileage will be. If you know the average fuel consumption of your vehicle/s you can then estimate how much the fuel will cost you
  • servicing and repairs
  • replacement tyres, exhausts and so on
  • road tax
  • any tolls and congestion charges incurred by the business

As a collection business involved with picking up consignments of waste and either taking them back to your premises or delivering them directly for disposal, your motoring costs - particularly fuel - are likely to be substantial.

Travel expenses

Travel expenses include all the other expenses incurred on business travel that is not made by car. These might include:

  • public transport
  • hotel expenses
  • subsistence

For example you might travel by train to a trade exhibition and stay overnight.

Some of these costs, such as fuel, you will incur every month. Others, such as road tax, you can pay annually, every six months, or in monthly instalments (by direct debit). Enter your estimate of motor and travel expenses in the months when you expect to pay them.

Checkpoints