Enter in your cash flow forecast the cost of running any business vehicles. Don't include the cost of the vehicle itself - include that under 'Capital expenditure'.
Running costs include:
- the cost of fuel used for business purposes. You are likely to regularly visit potential new clients as well as the sites where the current project is in progress so it would be a good idea to estimate the mileages you are likely to cover. If you know the average fuel consumption of your vehicle you can then estimate how much the fuel will cost you
- servicing and repairs
- replacement tyres, exhausts and so on
- road tax
- any tolls and congestion charges incurred by the business
Travel expenses include all the other expenses incurred on business travel which is not made by car. These might include:
- public transport
- hotel expenses
For example you might travel by train to a conference and stay overnight.
Some of these costs, such as fuel, you will incur every month. Others, such as road tax, you can pay annually, every six months, or in monthly instalments (by direct debit). Enter your estimate of motor and travel expenses in the months when you expect to pay them.