Industry sector: Transport

Coach firm: Motor and travel expenses

Motor expenses

Enter in your cash flow forecast the cost of running your vehicles. Don't include:

  • the cost of the vehicle itself - you will include that in Capital expenditure or Leasing Payments
  • your fuel costs - you have already dealt with this in Payments to Creditors or Cash Purchases
  • the cost of licences - you have dealt with this in the Licences entry in the cash flow
  • insurance - this is dealt with separately

Include here expenditure on running costs such as:

  • servicing and repairs
  • replacement brake pads, tyres, exhausts and so on
  • valeting
  • tolls, congestion charges and ferries

Travel expenses

Travel expenses includes all the expenses incurred on business travel. These might include:

  • public transport
  • hotel expenses
  • subsistence

For example you might travel by train to a trade show and stay overnight.

Some of these costs, such as expenditure on servicing, or items like brake pads, you will incur quite frequently, depending on the mileage you think you will do. Others, such as attendance at a trade show, will probably only be incurred once a year. Enter your estimate of motor and travel expenses in the months when you expect to pay them.