Industry sector: Transport

Limousine hire: VAT


Limo hire and VAT

You will have to register for VAT if your taxable sales are likely to be above the current VAT threshold. You will then have to charge VAT at the standard rate of 20% on the services you provide - this is known as 'output tax'. You will be able to reclaim any VAT you pay on purchases - this is known as 'input tax'.

Every quarter you will pay HM Revenue & Customs (HMRC) the difference between:

  • all the output tax you have charged
  • all the input tax you have paid on your purchases

Nearly all businesses have to pay their VAT bill electronically - for example by direct debit or online banking. HMRC allows you some time at the end of each quarter before you have to pay the VAT due. So, for example, the VAT due on sales made in months one, two and three would be paid at the end of month four. Your VAT return will show your payment deadline date.

Businesses that are having trouble making their VAT payments, or are worried that future payments will cause them problems, can ask for help from the HMRC Business Payment Support Service. If your business needs this financial assistance to tide it over, HMRC will look at your situation and discuss temporary options that could help out. These could include letting you make payments over a longer period and waiving late payment surcharges. To discuss payment problems with HMRC you can call the Business Payment Support Service Helpline on 0300 200 3835.

Further information

You should contact the VAT Helpline on 0300 200 3700 to request further guidance if you need it and there are also helpful leaflets that you can download from the Gov.uk website, including VAT Notice 700/1, Should I be Registered for VAT? and VAT Notice 700/25, Taxis and private hire cars.

Once you have estimated your monthly sales income, you'll need to decide whether you must register for VAT. If so, estimate the approximate amount of VAT that you will have to pay every quarter.

While your hire charges will be standard rated for VAT purposes, any tips that are voluntarily given by your passengers are outside the scope of VAT.

Making Tax Digital (MTD) for VAT

Under HMRC's Making Tax Digital initiative, VAT-registered businesses with taxable turnover above the VAT threshold must keep records digitally and use special software to submit their VAT returns. You can find out more about MTD on the Gov.uk website.

Alternative flat rate scheme

You might be interested in an optional flat rate scheme (FRS) for eligible small businesses. Under this scheme you continue to issue tax invoices to VAT registered customers, but the VAT payable every quarter is calculated as a percentage of your VAT-inclusive turnover. You apply the appropriate flat rate percentage for your type of business. You can find full details of the FRS, who can use it, and the flat rate percentages in VAT Notice 733, Flat rate scheme for small businesses. It will help you to decide whether or not the scheme is suitable for you.